Date: April, 2024 | Category: Proofreading | Author: Hana Trokic
With AI, pharmaceutical companies can now streamline the process of analyzing vast amounts of data and documentation, ensuring compliance with regulatory standards and minimizing errors. ChatGPT, for example, with its natural language processing capabilities, empowers regulatory and quality assurance teams in pharma to leverage AI in simple ways that greatly enhance the overall quality of their content revisions.
It can serve as a valuable tool for reviewing and refining regulatory documents by providing real-time feedback and suggestions,enabling efficient analysis of complex regulatory requirements, and ensuring compliance with stringent standards.
By leveraging AI solutions such as ChatGPT, pharmaceutical companies can streamline the documentation revision process, identify potential errors or inconsistencies, and refine language to convey information more clearly and accurately. This not only improves the quality of their documentation but also enhances overall efficiency, ultimately contributing to safer and more reliable healthcare products.
Below, we delve into various ChatGPT prompts that revision teams in the pharmaceutical industry can use to streamline their proofreading efforts, improve accuracy, and ultimately accelerate time to market for vital drugs and medications.
The Difference Between ChatGPT and GPT Pro for Pharmaceutical Proofreading
Before using ChatGPT to help enhance your pharmaceutical proofreading, it is important to understand the differences between ChatGPT, the free version, and GPT Pro, a paid version of the AI tool.
ChatGPT is proficient in understanding and generating human-like text, offering a solid foundation for proofreading tasks, identifying grammatical errors and suggesting stylistic improvements in documents. However, its use case in pharmaceuticals is somewhat limited due to its generality.
GPT Pro builds on ChatGPT’s conversational features with enhanced precision, offers a deeper understanding of pharmaceutical terminology, and the ability to adhere to the stringent regulatory standards of the industry. GPT Pro’s advanced algorithms can navigate the complex language of pharmaceutical documentation such as clinical research papers, drug development reports, and regulatory submissions with a high level of accuracy. This not only improves the efficiency and reliability of proofreading processes but also significantly reduces the risk of costly errors.
What’s more, with the pro version of ChatGPT, users will be able to upload images and documents, a feature that can really aid teams that work with long form documentation and ultimately offer better quality results to specific prompts.
Finally, ChatGPTs knowledge base is more up-to-date, resulting in more accurate answers and results to prompts. ChatGPT was last updated in January 2022, while ChatGPT Pro was updated in April 2023.
While the pharmaceutical proofreading needs of individual teams can vary, it is important to research and choose the best software for your needs to yield the best proofreading results of your critical content.
1. Simplifying Complex Information
Prompt: “Summarize the following document* for a non-specialist audience, highlighting key points and any areas that may require further clarification. Extract specific quotes.”
This prompt helps teams break down complex pharmaceutical documents into simpler summaries, making it easier to identify areas that may be prone to misinterpretation or errors. By focusing on clarity and comprehension, teams can ensure that essential information is accessible to all stakeholders, including regulatory bodies and patients, and also ensure their pharmaceutical proofreading has been heightened.
*Note: You will need access to GPT Pro to upload documents
2. Identify Regulatory Guidelines
Prompt: “Review this file and identify the regulatory guidelines that apply to the document, highlighting the sections.”
With regulations constantly changing and evolving, keeping up with all updates can be difficult and time-consuming. This prompt directs ChatGPT to scan documents for compliance by indicating which specific regulatory guidelines are present in the file. By identifying the guidelines, it will be easier to conduct manual checks of said guidelines to confirm if they are up-to-date, ultimately safeguarding from potential issues that may require attention. It’s a proactive step in mitigating risks associated with regulatory submissions and ultimately improving your pharmaceutical proofreading.
*Note: You will need access to GPT Pro to upload documents
3. Enhancing Document Consistency
Prompt: “Check this document for consistency in terminology, and referencing against the provided style guide.”
Consistency in pharmaceutical documentation ensures clarity and professionalism, reducing the risk of consumer and medical staff misinterpretation. This prompt assists teams in maintaining uniformity throughout a given document such as labeling files or instructions for use improving the overall pharmaceutical proofreading process and subsequently the quality of pharmaceutical products.
4. Detailing of Storage and Handling Instructions
Prompt: “Review storage and handling instructions for detail and clarity, ensuring they are practical and can be easily followed by end-users.”
This prompt helps ensure that instructions for storing and handling medications are clear and easy to follow, which is key to preventing mistakes and ensuring the medicine works as it should. From doctors to patients, it ensures that everyone understands how a pharmaceutical product should be stored and used safely and effectively.
5. Verifying Scientific Data and References
Prompt: “Verify the accuracy of the scientific data and references in this document, flagging any discrepancies or outdated information.”
Accuracy in data and references is non-negotiable in the pharmaceutical industry and regulated industries in general. For pharmaceutical proofreading, this prompt can help teams ensure that all cited studies and data points are current, relevant, and correctly interpreted, increasing the document’s credibility.
6. Ensuring Clear Communication of Risks and Side Effects
Prompt: “Highlight any sections related to drug risks and side effects that may need clearer explanation or more prominent disclosure.”
Effective communication of risks and side effects is crucial in pharmaceuticals for patient safety. This prompt for pharmaceutical proofreading aims to ensure that information on documentation such as drug packaging inserts, patient information leaflets (PILs), and medication guides is presented clearly and prominently, facilitating informed decision-making by healthcare providers and patients alike.
7. Cross-Checking Dosage Instructions
Prompt: “Review the dosage instructions in this document for accuracy and clarity, ensuring they are concise and easily understandable by healthcare professionals.”
This prompt focuses on the critical aspect of medication dosage, aiming to ensure that instructions on documents such as prescribing information, summary of product characteristics (SPC), patient information leaflets (PILs), and emergency use authorizations (EUA) are both accurate and clearly understandable to those administering the drugs.
8. Identifying Potential Ethical Concerns
Prompt: “Scan this document for any potential ethical concerns related to patient privacy, informed consent, or the presentation of clinical trial results.”
Ethical considerations are paramount in pharmaceutical documentation. This prompt helps in pharmaceutical proofreading by proactively identifying sections that might raise ethical issues, ensuring respect for patient rights and integrity in reporting.
9. Enhancing Document Accessibility
Prompt: “Suggest changes to improve the accessibility of this document, including the use of non-technical language, visual aids, and structure for readers with varied abilities.”
Accessibility ensures that information is available to everyone, regardless of their technical background or physical abilities. This prompt for pharmaceutical proofreading encourages the creation of documents that are more inclusive and user-friendly.
10. Optimize for Searchability
Prompt: “Review the document’s layout to improve searchability, including the use of headings, bullet points, and keywords related to the drug’s use and effects.”
Being able to find critical information about a pharmaceutical product quickly is of high importance. This prompt for pharmaceutical proofreading improves document organization, making important drug information like dosages and side effects easier to find and understand quickly. It helps consumers quickly locate the information they need, ensuring safety and efficiency in drug use.
Simple ChatGPT Prompts for Pharmaceutical Proofreading
Simple ChatGPT prompts also offer immense value to revision teams in the pharmaceutical and other regulated industries. They are quick ways to ensure certain aspects of documentation are accurate, compliant, and are overall error-free, consistent and ready for market.
The following short and simple ChatGPT prompts can help heighten pharmaceutical proofreading:
- Is there any misleading information in this document?
- Review this section of our regulatory submission and provide suggestions for improving clarity and compliance.
- Help us identify any potential inconsistencies or errors in this document.
- Is there any inconsistent language in this document?
- Summarize the key regulatory requirements for this product and provide a concise overview.
- Generate a comprehensive list of references to support the efficacy and safety claims in our submission.
- We need to optimize the labeling information for this drug. Can you assist with drafting clear and compliant language?
- Review our clinical trial data and ensure that it aligns with regulatory guidelines and standards.
- Interpret the latest regulatory updates and incorporate them into our submission.
- Suggest ways to strengthen the risk management section of our regulatory documentation.
By leveraging AI, even in simple ways like using these simple ChatGPT prompts above, pharmaceutical companies can expect to see vast improvements in their proofreading processes while having an added layer of assurance that their documentation is free from errors and aligns with all regulatory and compliance requirements.
Automated Proofreading for Pharma – A Leading Technological Solution
While ChatGPT is a great tool to use to ensure certain aspects of your documentation is accurate, automated proofreading software is a comprehensive solution that leverages AI technologies to ensure the complete and holistic integrity of critical pharmaceutical and regulatory documentation and is an ideal solution for pharmaceutical proofreading.
Any revision team in pharmaceuticals that deals with extremely sensitive documentation and products where even a minor content error can have detrimental or irreversible consequences can benefit from automated proofreading software.
Much in the same way ChatGPT identifies issues quickly, Verify, conducts comprehensive inspections of regulatory documents in a matter of minutes and produces an annotated report of all differences found, allowing for teams to make appropriate adjustments in record time and ensuring the accuracy, compliance and quality of documents and critical assets.
The software’s diverse capabilities enable teams to effortlessly run a holistic inspection of documents to detect errors, from text, spelling, graphics, barcode, and braille.
This provides teams in the pharmaceutical industry with an added layer of insurance and a sense of confidence, knowing that all errors are being identified, and amended and that only high-quality products are going out to market.
Conclusion
The integration of AI-powered tools like ChatGPT into the regulatory documentation process and for pharmaceutical proofreading represents a significant shift in the way revision teams tackle their proofreading and revision tasks in pharmaceuticals and other regulated industries.
From simplifying complex information, ensuring regulatory compliance, enhancing document consistency, and improving overall clarity and accuracy, these AI solutions are paving the way for new benchmarks in accuracy, efficiency and reliability in healthcare product development and beyond.
As these AI technologies continue to develop and AI applications continue to be refined, proofreading tasks will become increasingly easier and faster leading to safer, more accessible healthcare products.
If you’re ready to take the first steps towards leveraging AI technologies to produce error-free regulatory content, get started with Verify’s automated proofreading software specifically tailored to regulated industries, and begin experiencing the advantages of using cutting-edge technology to proofread your critical content.
Verify Accelerates Global Brands’ Time to Market with New Languages for Spell Check
Date: April, 2024 | Category: Company | Author: Hana Trokic
The Verify Spring Release is officially live.
Our latest version introduces upgrades and capabilities that allows companies to accelerate product scaling into global markets while providing an overall more robust and dependable solution.
Here’s what to expect from our latest release:
If you want to learn more about how to leverage these new features, book a free Verify demo today.
Accelerate Time to Market with New Spell Check Capabilities
In order to stay competitive in global markets, organizations must adapt their business practices to effectively reach international consumers. This involves optimizing multilingual operations to quickly deliver products across diverse markets.
To alleviate these efforts and reduce outsourcing needs, Verify delivers new Spell Check capabilities in the following languages:
Proofreading in the given languages—an industry-wide pain point— is made easier thanks to these new capabilities that allow for non-native speaker proofreaders to identify spelling errors within seconds.
Verify’s latest User Experience improvements are designed to enhance the overall proofreading workflow while saving you even more time. These enhancements make Verify even more intuitive and user-friendly than ever.
UX improvements include:
Verify continues to offer the most innovative technology in cloud-based proofreading software by enhancing Optical Character Recognition capabilities. This update includes major accuracy improvements for special characters, symbols,characters with accents, and non-Latin languages, positioning Verify as the market leader for OCR capabilities.
Capabilities have been enhanced for the following:
These OCR improvements streamline inspections of flattened documents and minimize the risk of non-compliance errors. By automating text recognition and extraction, the need for manual inspections as well as revision times are significantly reduced.
With improved text matching, users now experience improved accuracy of results by 10%.
As a result, you can ensure adherence to regulatory standards more efficiently and accurately, reduce the risk of non-compliance, speed up proofreading times and increase speed to market. This leads to more effective workflows and teams that are capable of managing higher work volumes without compromising on quality.
With the new activation workflow for SSO licenses, the process is completely streamlined as it removes the need for users to confirm their credentials via email and also allows Administrators to perform a bulk upload of users to the application.
This update makes Verify easier to deploy and more scalable across teams and organizations.
Experience Better Proofreading with Verify
To see these new features and improvements in action, delve into the product videos in our Release Notes.
Additionally, book a personalized demo to see firsthand how you can overhaul your proofreading and quality control processes.
10 Reasons Top Pharma Companies Automate Proofreading with GlobalVision’s ‘Verify’ Platform
Date: April, 2024 | Category: Proofreading | Author: Amanda De Luca
In the highly regulated and complex world of pharmaceuticals, accuracy and precision are paramount. Even minor oversights or errors in labeling, packaging, or documentation can lead to significant consequences from regulatory non-compliance issues such as sanctions and recalls, to potentially compromising consumer and patient safety.
To navigate these challenges, leading pharmaceutical companies are increasingly leveraging advanced technologies like GlobalVision’s Verify to automate the proofreading and quality inspections of their critical content and labeling files.
In this blog post, we will explore 10 reasons why leading pharma companies are opting for automation with Verify and putting their trust in this market-leading software.
1. Ensures Regulatory Compliance
It’s no secret that health authorities such as the FDA in the United-States and the EMA in Europe impose stringent regulations and guidelines on pharmaceutical companies, making compliance a non-negotiable.
These companies operate within an environment of strict regulatory guidelines and any deviation from these standards throughout the drug development and packaging process, can lead to regulatory sanctions or even hefty fines—noting that this also applies to medical device companies.
Verify’s cloud-based automated proofreading tools are designed to detect any potential deviations or errors in documentation from text, graphics, barcode and even braille, thus ensuring that documentation and all critical content align with regulatory requirements, minimizing the risk of non-compliance and associated penalties. Key features built into the platform such as medical and custom dictionaries are there to streamline the workflows of regulatory professionals, and ultimately providing peace of mind when it comes to compliance.
2. Eliminates Human Error
Manual proofreading and quality inspections are prone to human error, especially when dealing with large volumes of documents which only increase with the size of the organization. Those tasked with this tedious process are often prone to fatigue due to long hours of reviewing text-heavy documents such as Instructions for Use (IFUs). This is where automated proofreading comes to play, setting out to eliminate the risk of human error in such processes.
Verify’s cloud-based automated proofreading tools significantly reduce the chances of oversights, ensuring that critical information is accurately reviewed and approved. As a result, the efficacy and accuracy of the proofreading process are drastically enhanced, offering a reliable solution for meticulous document scrutiny across pharmaceutical companies.
3. Accelerates Time-to-Market
Experts suggest that delaying the commercialization or launch of a $150 million pharmaceutical product by just one month could lead to a sales shortfall exceeding $12 million. This is why life sciences enterprises cannot depend solely on existing full-time employees engaged in other duties to facilitate a product launch.
Verify’s automated proofreading software streamlines the proofreading process, reducing the time required for quality control and enabling companies to bring products to market faster without compromising on quality or accuracy.
By automating the proofreading process, Verify’s automated solution frees up valuable human resources within pharmaceutical companies allowing teams to focus on more strategic tasks, such as research and development, while the software aids in the meticulous task of quality control.
Thanks to this automation, the regulatory, labeling, and commercial processes within pharma are significantly optimized, resulting in a swifter time-to-market, which is key for capturing market share and maintaining a competitive edge in the market.
For perspective see what a top pharmaceutical company had to say about GlobalVision’s automated solutions, “Manually proofreading one document would take one hour to complete. Considering workloads of over 2 dozen document inspections weekly, manual checks would result in 24 hours of proofreading in a week. With GlobalVision, this task is completed within minutes.”
4. Helps with Brand Equity
Precision is crucial in pharmaceutical documentation, however this does not only apply to text but to all components of a document as well.
Pharmaceutical documentation often includes graphics such as logos, diagrams, and more. Automated proofreading, with its robust and comprehensive capabilities, is capable of inspecting these graphics for any discrepancies with pixel-to-pixel accuracy, ensuring that they meet quality standards and are correctly placed within the document without any errors.
What’s more, this precise graphics compare capability enables companies to better ensure brand equity by checking graphical components such as logos and images. By checking these graphics, companies can ensure that all brand guidelines are being followed and met and that products are reaching consumers at the highest quality, ensuring brand reputation and subsequently, brand loyalty.
With such precise and accurate graphics comparisons, pharmaceutical teams can be sure that not only is their text and spelling correct, but their artwork and complete product is accurate as well.
5. Eases Global Scalability
Pharma companies often operate globally and need to cater to diverse markets with different language requirements.
Automated proofreading tools such as Verify supports multilingual proofreading and checks spelling in 37 global languages which includes Medical and Custom dictionaries to cater to the unique terms and needs of individual companies. What’s more, Verify is able to find discrepancies in different scripts and alphabets such as Asian characters, Cyrillic, Greek, etc. and can also accurately inspect right-to-left languages such as Arabic and Hebrew.
This advanced capability not only aids in the enhanced accuracy of pharmaceutical products, it also makes scaling globally much easier for global enterprises with customers all over the world. In one quick inspection, companies can leverage the advanced language capabilities available to them in Verify and check for text and spelling differences, all within a seconds to minutes.
This allows companies to maintain consistency and accuracy across various languages and regions and enables them to scale more easily, meeting the needs of their customers worldwide.
6. Enhances Collaboration
Verify’s automated proofreading software facilitates collaboration among teams by providing a centralized platform for proofreading and quality inspections. This ensures that all stakeholders, from regulatory affairs to labeling and commercial teams, can review documents and share reports with relevant stakeholders, fostering better communication and alignment amongst teams and cross-functionally.
Also, the capacity to monitor modifications and uphold version control guarantees that every stakeholder has access to the latest information. This leads to better-informed choices and enhances the quality of documentation and subsequently, products.
7. Minimizes Product Recalls
Product recalls can be detrimental to a pharmaceutical company’s reputation and finances.
For perspective, clinically important drug recalls occur approximately once per month in the United States while one of the top recall causes in pharmaceuticals is incorrect labeling.
Automated proofreading helps identify these potential issues early in the production process by pinpointing inconsistencies and deviations in critical documentation, allowing teams to catch errors on time and make the necessary adjustments before it’s too late. This enhances the accuracy and consistency of information, minimizing the risk of recalls due to documentation or labeling errors and safeguards both consumer safety and the company’s reputation.
8. Improves Cost Efficiency
Manual proofreading is not just time-consuming—it can also be expensive!
Hiring external proofreaders, especially when dealing with languages where native speakers are needed for the task, or simply allocating internal resources for this task incurs costs that add up over time. While implementing automated proofreading solutions may require an initial investment, the long-term cost savings and return on investment are substantial.
By reducing the need for manual proofreading and minimizing errors, Verify enhances cost efficiency in the pharmaceutical production process and is ultimately a solution that pays for itself through increased efficiency and error prevention.
9. Offers Comprehensive Reporting
For pharmaceutical companies, documentation is not just about producing critical documentation such as labels and inserts — it’s also about maintaining a detailed record of changes and approvals.
Verify, with its automated proofreading features, provides comprehensive reporting tools that track every step of the proofreading process, offering transparency and audit trails for regulatory purposes. This not only helps in inspection and revision workflows it also is a key competent in ensuring data integrity.
In fact, automated proofreading software is not just a form of error-detection software, GlobalVision’s Verify features an audit trail for compliance with FDA 21 CFR Part 11. The platform doesn’t just go over the document pixel-by-pixel or character-by-character to detect graphics and text differences, it also tracks parameter changes and log-ins, so data becomes “attributable,” one of the five principles of data integrity.
10. Adapts to Evolving Technologies
Verify prioritizes innovation and is constantly evolving through feature enhancements and regular updates.
As technology continues to advance, pharmaceutical companies must stay ahead of the curve. Verify, as GlobalVision’s newest and most innovative cloud-based, automated proofreading tool, is a future-ready solution that adapts to evolving technologies, ensuring that pharma companies can meet the challenges of an ever-changing industry.
The software is updated every quarter and also leverages the newest technologies such as machine learning and artificial intelligence. By embracing these technologies, Verify equips pharmaceutical companies with the latest and most cutting-edge proofreading tools, constantly setting the bar higher with each new software release.
Automate Your Proofreading Today
For the pharmaceutical industry, the benefits of automating proofreading processes with GlobalVision’s Verify are evident for top pharma companies striving for excellence in quality control.
From ensuring regulatory compliance to accelerating time-to-market, top pharma companies are choosing automation as a strategic investment in precision, efficiency, and overall operational excellence.
As the pharmaceutical world continues to evolve, automation through proofreading software becomes not just a choice, but a necessity for success in a highly competitive and regulated environment.
Learn more about Verify’s automated proofreading solutions by booking a demo today.
5 Tips To Get the Most Out of Drupa 2024
Date: April, 2024 | Category: Company | Author: Hana Trokic
Are you ready to join GlobalVision in creating the future of print technology at Drupa 2024?
If you’re planning to attend the world’s leading trade fair for print technologies in Düsseldorf , Germany this year, you don’t want to miss out on all of its amazing opportunities for networking, learning, and business growth. A two-week long event, Drupa has a jam-packed program filled with keynote presentations, talks, and sessions covering everything you need to know about print.
Drupa only happens once every four years so plan ahead to make sure you’re making the most out of it! Thankfully, GlobalVision has compiled a list of 5 top tips to make this year’s Drupa experience unforgettable.
1. Explore the Full Program
From May 28th to June 7th, Drupa will be offering a rich program including seminars, workshops, and special forums focusing on the latest Print industry trends. Everything from print, packaging, labeling, graphic design, AI and innovative technologies in the printing industry will be covered to give attendees deep insights into current trends and the future of print technologies.
A Drupa 2024, attendees can listen to sessions in the following forums or touchpoints:
This year has also announced some amazing keynote speakers from:
Don’t Miss These Session
With so much to do and see, unfortunately this means you won’t be able to attend all sessions at Drupa 2024. That being said, there are some you definitely do not want to skip. Keep an eye out for the following Keynote sessions:
Rory Sutherland: There’s a reason we call it Cheap Talk – Print costs more than pixels – and that’s why it works so well!
Vicky Pryce: Global Economic Trends and What the Future Holds
James Loudon: Hyper Local Still Global – Asia as a Source of Growth and Innovation
Dr. Calvin Lakhan: Sustainability is Not a Universal Language
The full Drupa 2024 program can be found here.
Make sure to review the event schedule beforehand to plan your days effectively. This allows you to attend key presentations and still have time for networking and exploring the exhibition.
2. Use the Networking Opportunities
Drupa is not only a prime event to expand your knowledge about the Print industry and its specific needs, it is also a prime networking event with thousands of industry professionals attending from all over the globe.
Every single exhibitor will have networking opportunities at their booth while dedicated areas will be set up throughout the exhibition hall where attendees can sit, talk and exchange experiences while learning more about products and services that are helping shape the future of the Print industry.
To better prepare yourself, make note of exhibitor booths you would like to visit and where their booths are located.
You can find the entire Drupa hall plan here.
Experience Drupa 2024 with GlobalVision
GlobalVision is going to Drupa 2024 and we want to share this year’s experience with you! To show how excited we are, we’re offering special benefits for all Drupa attendees.
Book a personalized demo to see firsthand how we are enhancing quality control in the Printing industry while taking advantage of our Drupa discount of up to 20% off your GlobalVision license.
Demos can be booked for the following products, services, and capabilities:
Spaces are limited, so be sure to secure your spot by booking your demo today. Don’t miss the opportunity to get GlobalVision’s market-leading proofreading software at a discounted price. We will also be giving away two free GVD licenses for 6 months live at the event. Be sure to visit our booth, Stand #8BC3, Hall 08B, to take part in our draw and test your luck!
3. Dress the Part
When dressing for Drupa 2024, it’s important to take into consideration the long hours of the daily programs as well as the fact that the event is 2 weeks long!
Because of this, make sure to pack enough clothing to have in your Drupa rotation and make note to balance professionalism with comfort, considering the extensive walking and networking you will be doing on a daily basis. Opt for business casual attire that reflects professionalism yet allows for ease of movement around the large exhibition space. As the event is being held in the warmer months, choose natural, breathable fabrics that do not wrinkle easily to help you look your best.
It is also important to think about your choice of footwear for Drupa 2024! #Drupashoes are a thing for a reason so be sure to wear comfortable, supportive shoes as you will likely be on your feet for long periods. Bring at least three pairs that you can rotate throughout the event, ranging from dress shoes to smart sneakers. This will help alleviate the stress on your feet and will keep you walking for miles throughout the exhibition hall.
4. Pack the Daily Essentials
With thousands of exhibitors showing their products and services you want to make sure you have the energy to see them all!
Every day, before you head to the exhibition hall, be sure to pack some essentials that will help you get through the day. For starters, always make sure to have a water bottle on hand that you can fill up throughout the day to keep you hydrated. Also, be sure to pack some light snacks that are easy to carry like granola bars, crackers, or dried fruits and nuts – these will come in handy during the long days and will help satisfy your hunger in between meals.
Some other practical things to pack include hand sanitizer – to ward off any germs that may come your way, and breath mints – to ensure your breath is fresh for every impromptu business-changing conversation you might have during the event.
5. Explore the City of Düsseldorf
While the main focus of your trip might be the trade fair, taking some time to explore Düsseldorf and have some fun outside of the exhibition hall can really help enhance your experience! The city offers various cultural attractions, dining, and shopping options that are all ready to be discovered.
For a leisurely day, take a stroll along the Rheinuferpromenade, a scenic riverside walk that leads to the bustling Altstadt (Old Town), renowned for its traditional Altbier, a dark beer that’s brewed locally. Shopping lovers will find Königsallee, also known as “Kö,” ideal for luxury shopping or browsing. For those interested in architecture and panoramic views, the Rhine Tower offers an impressive outlook over the city and beyond.
If you’re a coffee connoisseur or a foodie, don’t forget to stop by some of the local cafes or top restaurants for a caffeine kick or bite to eat while enjoying the social atmosphere of Düsseldorf.
See you at Drupa 2024
Drupa 2024 is quickly approaching and we can’t wait to see you there! Mark your calendars for May 28th to June 7th and join GlobalVision in Dusseldorf, Germany at the world’s leading trade fair for print technologies.
We can’t wait to meet you, showcase our products and solutions, and show how GlobalVision is creating the future of printing technology by empowering organizations to achieve excellence in quality control through mistake-free printing.
See you at Drupa 2024!
Reduce Your Carbon Footprint & Boost Sustainability Through Automated Proofreading
Date: April, 2024 | Category: Proofreading | Author: Hana Trokic
Automated Proofreading—A Sustainable Approach to Proofreading That Reduces Carbon Footprint in the European Union and Beyond
The current global climate urges sustainability not just in individual aspects of our lives, but also in the ways we conduct business – from European Union (EU) markets and beyond.
As individuals and businesses alike strive to reduce their carbon footprint, innovative solutions emerge to address this growing concern, one solution lies in automated proofreading—a tool that not only enhances the overall efficiency of workflows across various industries but also contributes to the sustainability efforts of global organizations.
The Environmental Impact of Traditional Proofreading Methods
Traditional manual proofreading methods involve printing documents on paper, manually reviewing them, and making corrections by hand. This approach is not only time-consuming but it is also resource intensive as vast amounts of paper are required to proofread documents while significant energy for printing and transportation is also needed.
Additionally, manual reviews are unreliable methods that are prone to human error, especially when dealing with complex documentation that includes small text, graphics, barcodes, and braille. This increases the risk of misprints and leads to resources being wasted for a single set of documents or packaging assets.
Now, consider the cumulative effect of this process across industries and sectors worldwide, and the effect these manual methods have on the environment becomes evident. From forest depletion for paper production to emissions generated by transportation and disposal, traditional proofreading practices can significantly contribute to ecological degradation.
According to studies from Gartner, 50 percent of business waste is composed of paper products, with the average office worker going through 10,000 sheets of paper per year. These numbers alone are staggering and don’t even account for other print products such as boxes, labeling, and packaging. In the EU alone for example, from 2010 to 2021, paper and cardboard was the main packaging waste material (34.0 million tonnes in 2021),
Looking further at the environmental implications, 40 percent of the world’s timber is being cut down for paper production, making the need for sustainability in business practices in the EU and globally even more apparent as brands and consumers alike should look for ways to limit this waste in resources.
Automated Proofreading for Sustainability
Automated proofreading offers a sustainable alternative that aligns with modern technological advancements. By leveraging innovative technologies, automated proofreading software meticulously inspects documents for errors in text, graphics, barcode and braille, eliminating the need for manual reviews.
This digitalization not only leads to less physical resources, like paper, being used, it also increases accuracy in proofreading, lowering the risk of errors slipping through to print, resulting in less reprints and less waste in production.
Specifically, automated proofreading technology plays a significant role in promoting sustainability across various industries in the EU through the following sustainability efforts.
Paper Reduction
Automated proofreading eliminates the need for printing documents for proofreading purposes. By inspecting digital files directly, it drastically reduces paper consumption. This reduction in paper usage not only conserves valuable natural resources but also minimizes the environmental impact associated with paper production, transportation, and disposal.
Energy Conservation
Additionally, traditional proofreading methods involving printing and manual reviews consume substantial amounts of energy. By automating the proofreading process, automated proofreading software reduces the energy consumption associated with printing equipment and related machinery. This conservation of energy contributes to lower carbon emissions and supports EU business efforts in creating more sustainable and environmentally friendly processes.
Waste Reduction
Manual proofreading often results in discarded or outdated printed materials, contributing to waste generation. With automated proofreading software, errors are identified and corrected digitally, eliminating the need for physical copies and reducing waste.
It is also important to note that the software finds errors in the early stages of asset development, mitigating the risk of errors slipping through in the final phases of production and print. This helps prevent misprints from occurring and significantly reduces waste production, increasing the sustainability of EU business practices and processes.
Enhanced Accuracy
Automated proofreading software offers unparalleled accuracy in error detection and correction. By leveraging the latest and most advanced technologies such as artificial intelligence, this software identifies even the smallest errors that are likely to be overlooked manually. This high level of accuracy reduces the need for reprints and revisions, further minimizing resource consumption and waste generation.
Streamlined Workflows
Automated proofreading software streamlines workflows by automating repetitive tasks and accelerating the identification of errors. This efficiency improvement not only saves time and resources but also enhances overall productivity. By optimizing workflows, the technology enables organizations in the EU to accomplish more with fewer resources, ultimately promoting sustainability through resource efficiency.
Remote Collaboration
Automated proofreading facilitates remote collaboration by enabling users to proofread documents digitally from any location. This capability reduces the need for physical meetings and transportation, thereby lowering carbon emissions associated with travel. By promoting remote work and collaboration, the technology supports sustainable practices by minimizing environmental impact.
Increased Sustainability with GlobalVision’s Suite of Automated Proofreading & Quality Inspection Tools
As we continue to strive to reduce our carbon footprint and increase sustainability, adopting automated proofreading technology represents a meaningful step in the right direction.
More specifically, GlobalVision’s suite of automated proofreading and quality inspection tools are the ideal solution for promoting sustainability within various regulated industries as it is not only tailored to meet the stringent standards of regulated industries, it also streamlines revision workflows to reduce the unnecessary use of resources and energy.
GlobalVision’s Verify
For pharmaceuticals, CPG, and agencies in the EU, GlobalVision’s Verify is a cloud-based automated proofreading solution that can help increase sustainability within regulatory compliance, labeling quality control, and promotional materials quality control.
By digitizing the document and packaging asset review process, the platform minimizes paper and energy consumption throughout the asset development life cycle. Organizations in the EU will be able to use less paper and energy throughout the regulatory, labeling, and promotional stages.
GlobalVision Desktop
For print and packaging companies in the EU, as well as incoming quality assurance within brands, GlobalVision Desktop helps sustainability in processes pertaining to press quality control and production quality control
Built for use in production and incoming quality environments, GlobalVision Desktop combines powerful inspection tools into one robust application and ensures files are accurate as they move along the quality workflow. Due to its precision and accuracy, the platform minimizes errors that lead to production waste. It also minimizes document versions and decreases revision times leading to a significant reduction of paper and energy use across the production lifecycle and increases sustainability of workflows.
Conclusion
Striving to become more sustainable in your everyday processes whether big or small—matters.
Automated proofreading represents a tangible and impactful way for organizations in the EU and beyond to reduce their carbon footprint and increase sustainability while optimizing productivity and accuracy.
Not only will it enhance operational efficiency but it will also significantly reduce resource consumption and waste generation. By leveraging advanced technologies, such as Verify, businesses can streamline revision workflows, minimize paper and energy use, and ensure the accuracy of critical documents from the very beginning of the production lifecycle.
Overall, automated proofreading not only contributes to individual businesses’ sustainability goals but also advances collective efforts towards a greener, more sustainable future for all.Request a demo of Verify’s automated proofreading software today and see how this technology can revolutionize your every day, sustainable business practices.
A Guide to EU Pharma Regulatory Compliance: Everything You Need to Know
Date: April, 2024 | Category: Compliance | Author: Hana Trokic
Understanding the complex regulatory compliance landscape of the European Union’s (EU) pharmaceutical industry poses a significant challenge for companies aiming to remain compliant while ensuring the highest standards of product quality and safety.
The stringent regulatory framework for EU pharma, designed to safeguard public health, mandates adherence to rigorous regulatory compliance with the European Medicines Agency (EMA), Heads of Medicines Agencies (HMAs), the European Commission, and guidelines such as the Good Manufacturing Practice (GMP), and the Good Clinical Practice (GCP), among other requirements.
By exploring the pivotal role of technology in enhancing compliance, and highlighting the importance of quality control systems like automated proofreading technology, this guide serves as a roadmap for pharmaceutical companies striving to navigate the demanding regulatory environment of the EU.
Understanding EU Pharmaceutical Regulatory Compliance
The foundation of staying compliant begins with a thorough understanding of the relevant regulations in the European Union.
The EU has established a comprehensive regulatory compliance framework that includes directives and regulations from the above-mentioned health authorities, along with specific national regulations of member states.
All of these guidelines are in place to ensure the safety, efficacy, and quality of pharmaceutical products, subsequently ensuring their proper use and the well-being of consumers and patients. These guidelines cover a broad spectrum, from clinical trials to marketing authorizations, pharmacovigilance, and manufacturing practices.
Key EU Pharmaceutical Guidelines
Key pharmaceutical guidelines for the EU are enforced by the European Medicines Agency (EMA) and national regulatory agencies within member states, aiming to harmonize regulatory compliance standards across the EU and ensure the highest level of protection for public health.
Some key guidelines include:
Leveraging Technology for Regulatory Compliance
Having gone through key pharmaceutical regulations in the European Union, let’s explore how technology helps organizations adhere to them to ensure the regulatory compliance of their products. To do this, technology plays a critical role in achieving and maintaining compliance, especially in regulated industries such as pharmaceuticals.
Automated systems and advanced technologies such as Artificial Intelligence (AI) and Machine Learning (ML) are being leveraged to streamline regulatory compliance processes throughout the pharmaceutical and drug development lifecycle. These algorithms analyze vast amounts of data to identify patterns, deviations, and potential risks in manufacturing processes, enabling proactive intervention to prevent compliance breaches.
For perspective, GlobalVision’s independent market research has recently shown that AI-powered technologies help pharmaceutical companies get their products to market faster. Our survey results revealed that 89% of regulatory survey respondents said that using AI-powered solutions significantly reduced their compliance review process, allowing them to deliver products to market faster.
This goes hand in hand with recent plans being put into place with regards to the use of AI in EU pharma. As it is predicted to be so substantial in the near future, the EMA and the HMA have published an artificial intelligence work plan to 2028, setting out a collaborative and coordinated strategy to maximize the benefits of AI to stakeholders while managing the risks.
Along with AI technologies, other solutions to consider are quality control systems that help organizations stay compliant by easing the regulatory compliance process, and improving processes, and also cloud-based solutions that enable data sharing among stakeholders to maintain data integrity and confidentiality.
It is also important to take into consideration solutions that have gone through a validation process. Validation involves a series of activities that take place over the lifecycle of any product and process to ensure that it has the required quality and is satisfying all requirements before being used.
By integrating these technologies into regulatory compliance frameworks, and taking into consideration certain features, EU pharmaceutical companies can enhance regulatory compliance, minimize risks, and ultimately improve the quality of their products.
The Right Solution for Regulatory Compliance – Automated Proofreading Software
Choosing the right technological solution is essential for ensuring compliance with EU regulations. But one that incorporates many solutions and leverages many technologies may be the best way to go. This is where automated proofreading software comes into play.
Automated proofreading is an innovative quality control solution for pharmaceuticals that helps maintain the accuracy and quality of documents and subsequent products by inspecting all types of regulatory content present in pharmaceuticals.
These documents include, packaging inserts and leaflets, product labels and packaging, regulatory submissions, clinical trial protocols and reports, Standard Operating Procedures (SOPs), and marketing materials such as brochures, websites, and promotional videos.
Regardless of the type of file or document, the advanced system helps pharmaceutical companies in the EU uphold quality standards with greater ease and efficiency, ensuring regulatory compliance within the EU.
This technological innovation provides better proofreading results and empowers teams to produce compliant and error-free documents as it acts as an added layer of insurance in quality control processes. Some benefits of automated proofreading include:
In essence, automated proofreading works by comprehensively inspecting documents to find discrepancies in the file. The innovative software conducts detailed inspections and proofreads all packaging assets from text, color, graphics, barcodes, braille, and more.
Through automated proofreading, inspections of packaging components are completed exponentially faster than traditional proofreading, and a task that once took hours or days to complete is now reduced to only a few minutes.
“The biggest benefit [of GlobalVision] to our facility is the reduction in the amount of processing and testing time (by at least a factor of 3) and the ability to receive competent and timely support when needed….Overall, the greatest benefit is being able to rely on a high-quality product that allows us to be more efficient.”
Why Automated Proofreading is Essential for EU Regulatory Compliance
Automated proofreading software plays a crucial role in enhancing the quality and regulatory compliance of pharmaceutical products in the EU. Some reasons why automated proofreading is an essential tool and software to leverage are:
By leveraging automated proofreading, EU pharmaceutical companies can elevate the accuracy, quality, and regulatory compliance of their products. This ultimately not only enhances patient safety but also preserves the integrity of medical products, aligning with corporations commitment to excellence and safety in healthcare.
GlobalVision’s Verify For Complete EU Regulatory Compliance
Verify, is GlobalVision’s cloud-based proofreading platform that is tailored specifically for the needs of regulated industries in the European Union such as pharma.
The software has been meticulously evaluated and its functionality, performance, security, and compliance with relevant standards and regulations in the EU is guaranteed as the software fits the needs of end-users and helps adhere to industry-specific regulatory compliance requirements.
As a solution created for regulatory professionals, teams, and corporations, Verify seamlessly integrates with existing workflows and acts as an added layer of insurance that mitigates the risk of errors slipping through in highly-regulated documentation.
The software allows for comprehensive inspections with robust capabilities including text and graphics comparisons, spell check, braille, and barcode inspections, all critical components of EU pharmaceutical documentation. What’s more, these comprehensive inspections are done in record-time and eliminate the need for tedious, manual reviews.
This speed and precision in document inspections allow for faster review and approval cycles, enabling EU-compliant products to reach the market quickly, subsequently capturing market share from competitors due to their expedited workflows and allowing for a competitive advantage.
Conclusion
For the pharmaceutical industry, navigating the complex regulatory landscape of the European Union is no easy task and demands commitment to compliance.
The strict regulations set forth by governing health authorities in the EU are in place to help ensure the safety and efficacy of medicinal products while subsequently ensuring the safety of the end user.
Once a tedious and time-consuming task, adhering to regulations becomes easier when corporations turn to technology to help them adhere to regulatory compliance
Leveraging technology not only increases the speed at which quality control processes can be undergone, but also increases the accuracy and efficiency. Automated proofreading in particular, stands out as an ideal technological solution for EU pharmaceutical companies, offering advantages to document reviews such as error detection, speed, consistency, and version control, to name a few.
By integrating this technology, companies can not only meet EU regulatory compliance requirements but also uphold the highest standards of product quality and safety, thereby reinforcing their commitment to excellence in healthcare and ensuring the well-being of consumers and patients alike.
If you want to begin ensuring the regulatory compliance of your EU pharma documentation, book a demo of Verify and see firsthand the transformative impact it will have on your pharmaceutical proofreading and quality control processes.
Also, read our Pharmaceutical Industry Report to get exclusive insights into the growing role of technology in regulatory affairs and see how other top industry leaders are leveraging this technology to help them achieve their business goals.
GlobalVision x Drupa 2024 – We’re Going to the Print Technology Event of the Year
Date: April, 2024 | Category: Company | Author: Hana Trokic
GlobalVision is thrilled to announce our participation in Drupa 2024, set to take place in Dusseldorf, Germany from May 28th – June 7th, 2024.
The largest and most important printing exhibition in the world, this leading event happens every four years bringing together industry professionals and top decision-makers in print. This year’s Drupa is particularly important as it will be the first to be held since 2016 – breaking its eight year hiatus after being canceled in 2020 due to the global pandemic.
The event promises to be a pivotal networking and learning experience for all professionals in the Printing industry and beyond and we are extremely excited to share the experience with you. Join us as we highlight our innovative proofreading solutions while fostering valuable connections at the top printing technology event of the year. Also, be sure to stop by our booth at Stand #8BC3, Hall 08B to gain insights into our products and services and see what’s new with GlobalVision.
Why Drupa 2024
Drupa is renowned for bringing together experts, innovators, and thought leaders in printing and related industries and serves as a hub for networking, knowledge sharing, and exploring the latest advancements in quality control and print technology.
As GlobalVision is a market-leading proofreading software and a top choice for print and packaging leaders worldwide, we understand the significance of staying at the forefront of industry trends. That is why we are excited to showcase our innovative products to an even wider audience, particularly in the European market, to help print professionals worldwide drive efficiency across their proofreading and quality control workflows and ensure error-free prints, every time.
Finally, Mistake-Free Printing
As the leading quality control software and solution for the Printing industry, GlobalVision is committed to helping organizations enhance their quality control processes and ensure mistake-free printing.
Our innovative technology helps ensure that all print assets from packaging, labeling, and other critical content are accurate and completely error-free.
At Drupa 2024, we will showcase our cutting-edge software – offering attendees free demos, perks and discounts – while also showing how our innovative products streamline print processes, reduce errors, and save time and resources.
Print with Confidence – Get a Personalized Demo
As we want to share this year’s Drupa experience with you, GlobalVision is offering special benefits for all Drupa attendees.
Book a personalized demo to see firsthand how we are enhancing quality control in the Printing industry while taking advantage of our Drupa discount of up to 20% off your GlobalVision license!
Demos can be booked for the following products, services, and capabilities:
Spaces are limited, so be sure to secure your spot by booking your demo today. Don’t miss the opportunity to get GlobalVision’s market-leading proofreading software at a discounted price. We will also be giving away two free GVD licenses for 6 months live at the event. Be sure to visit our booth, Stand #8BC3, Hall 08B, to take part in our draw and test your luck!
See You at Drupa 2024
Our team of experts will be on hand at Drupa 2024 to provide live demonstrations of our software and answer all of your questions. We value every opportunity to engage with professionals in the Printing industry and we’re eager to learn about the latest challenges and needs of the industry.
Mark your calendars for May 28th – June 7th and join us at Drupa 2024 in Dusseldorf, Germany!
We can’t wait to meet you, showcase our products and solutions, and show how GlobalVision is creating the future of printing technology by empowering organizations to achieve excellence in quality control through mistake-free printing.
See you at Drupa 2024!
GVD Braille Height Sets A New Standard for Precision and Speed in Braille Inspections for EU Pharmaceutical Market
Date: April, 2024 | Category: Compliance | Author: Hana Trokic
GlobalVision’s Braille Height is breaking new ground by offering unmatched precision and speed never before seen for regulatory Braille inspections. With the new GVD Braille Height, inspections on pharmaceutical packaging can be completed in record time and with complete accuracy, getting products out to market faster than ever before.
This fully automated scanner-based solution is the first detailed Braille height measurement solution that measures the exact height of each individual Braille dot. Previously, teams had to rely on manual inspection methods or had to suffice with automated solutions giving an average measurement value across Braille regions instead of exact measurements, resulting in compromised compliance in the EU market.
GVD Braille Height not only eliminates the need for these error-prone and time-consuming manual Braille inspections, it also sets a new standard for speed of automated Braille inspections for professionals in regulated industries including pharmaceuticals and print and packaging.
The GVD Braille Height inspection software is a one-of-a-kind solution on the market allowing teams in quality assurance and prepress to confidently meet regulatory standards and ensure accurate Braille assets leading to safer and more accessible products, marking a significant step forward in technology-driven quality assurance.
The Importance of Braille Accuracy
In regulated industries, where adherence to standards and accessibility is crucial, Braille is a vital component of a product’s packaging or labeling to foster compliance and inclusivity.
Braille, a universally accepted system of writing designed for individuals with visual impairments, is critical in ensuring that information, particularly in industries subject to strict regulations such as pharmaceuticals, is universally accessible.
The importance of Braille accuracy on pharmaceutical packaging and labeling cannot be overstated as it directly impacts the health and safety of consumers and patients with visual impairments. Taking into consideration that there are currently 295 million people worldwide with moderate to severe visual impairment, the need for Braille only becomes more pronounced.
In pharmaceuticals, where a single mistake can lead to serious health complications or even life-threatening consequences, the accuracy of Braille is a vital component of patient safety. Accurate Braille, including height, spacing, and translations, ensures that patients can independently access critical information regarding dosages, ingredients, and usage instructions, significantly reducing the risk of misuse.
Yet, ensuring the accuracy of Braille assets is not just a matter of health safety, it is also a question of legal compliance and ethical responsibility.
From a quality assurance and production perspective, Braille accuracy is vital as it is a mandatory component on pharmaceutical packaging all across Europe, governed by the European Medicines Agency (EMA) and is strongly recommended by the U.S. Food and Drug Administration (FDA) in Western markets, while other regions such as the ASEAN markets are working to heighten inclusivity by implementing Braille requirements on packaging soon.
Get To Market Faster Than Before
By harnessing automated technology, the GVD Braille Height is 10X faster than competitor solutions and cuts down inspection times dramatically, from what would previously take several hours, down to just a few minutes. This drastic reduction in inspections enables teams to handle larger volumes of inspections with the same (or less) labor resources, boosting productivity and streamlining operations.
In the competitive EU medicines environment, time to market is a critical factor for success. The Braille Height inspection software streamlines inspection processes for Braille assets, allowing products to move more quickly from production to market. This speed can provide a competitive advantage, enabling companies to capture market share more effectively. It also aids teams specifically in pharma packaging to produce fast and accurate products allowing for life saving medicines and drugs to reach consumers more quickly.
In under 3 minutes, the software can accurately inspect Braille height for each individual dot, and all other aspects of Braille across various materials and formats, including foil cartons and full press sheets. It can also inspect and translate Braille in 43 languages – the highest amount of supported languages available for Braille translations – allowing for easier global scalability.
These metrics once again set GVD Braille Height apart from other solutions as its automated technology is more robust and comprehensive than any other solutions on the market.
For perspective, competitor software on average takes 50 mins to complete a full Press sheet Braille inspection, while GVD completes the same inspection in less than 3 minutes. What’s more, inspections can be done in 43 global languages, on different materials, across multiple Braille regions, and can be conducted simultaneously, with other GVD capabilities such as graphics, text, color, and barcode inspections.
All of these capabilities allow teams to accelerate their inspection times and get vital pharmaceutical products to markets all across Europe at never before seen speeds.
Experience Unmatched Braille Accuracy Through Precise Inspections
Traditionally, Braille inspections have been conducted manually to ensure the accuracy of Braille on packaging, labeling, and other regulatory documentation. This method involved trained personnel visually inspecting for obvious defects such as missing dots, misalignment, or inconsistencies in the Braille pattern. It also involved tactile inspections where Braille would be manually felt to ensure that the dots are raised to the correct height, are distinguishable to the touch, and are translated properly.
Due to the high risks that come with manual inspections, these methods have proven to be unreliable verification processes that are highly susceptible to human error, including oversight and fatigue. The GVD Braille Height mitigates these risks by automating the inspection process, thus significantly lowering the chances of mistakes that can compromise the quality and compliance of Braille outputs.
The Braille Height inspection software enables teams to check for Braille accuracy through automated inspections that check for Braille height, spacing, translations, missing dots, and more in one comprehensive scan. For Braille height specifically, the software inspects the exact height of each individual Braille dot ensuring the accuracy of Braille assets with extreme precision.
In a matter of minutes, the inspection will yield a detailed report of all non-compliant Braille dots on packaging assets, allowing teams to make adjustments accordingly and ensure the complete accuracy of their regulatory documentation.
Currently, GVD Braille Height is the most accurate on the market, yielding inspections that are 2 X more accurate than competitor solutions.
Have Complete Confidence in Your Compliance
For pharmaceutical and packaging industries, the accuracy of Braille on packaging and labeling is critical. This is due to the fact that errors in Braille can lead to devastating non-compliance issues.
When it comes to inspecting Braille accuracy on regulatory content such as packaging and labeling files, the process is done to ensure, amongst many things, the compliance with the Marburg Medium Font Standard as well as ISO 17351:2013 requirements for Braille on pharmaceutical products.
Braille inspections in particular have posed challenges to the pharmaceutical and print and packaging industries as stringent regulations such as the Marburg Medium Font Standard requires a height of 0.20mm, with many companies producing at a height of 0.10mm. This makes Braille’s height incredibly difficult to measure through manual inspections and heightens the risk of errors slipping through that can lead to non-compliance issues.
GVD Braille Height addresses these unreliable and inefficient manual verification processes, reducing risks of incorrect Braille translations, tactile issues, spacing errors, and spelling mistakes, all of which cause compliance issues such as financial penalties, recalls, risk to consumer and patient safety and damage to a company’s reputation.
This automated solution detects even minor discrepancies in Braille assets by inspecting each individual Braille dot, thereby increasing the accuracy and reliability of Braille asset verification. Not only does it render manual inspections obsolete, it outpaces other automated solutions that only give average measurement values across Braille regions.
This advanced technology allows teams and organizations to avoid the consequences of non-compliance as they can now meet regulatory standards with greater precision, accuracy, and speed.
A New Standard for Braille Inspections
Due to its never-before seen accuracy, precision, and speed, the GVD Braille Height is a market-leading solution that sets a new standard for Braille inspections.
Incoming quality assurance and production teams in the pharmaceutical and print and packaging industries can now leverage the latest and most innovative Braille inspection technology to eliminate bottlenecks and get critical products out to market all across the European Union faster than any other competitor.
By replacing slow, inefficient, error-prone manual inspections with fast, accurate, and automated technology, the Braille Height inspection software eliminates risks associated with human errors in Braille verification which include incorrect translations, tactile issues, spacing errors, and spelling mistakes all which can all lead to compliance issues, financial penalties, recalls, risks to consumer and patient safety, and damage to a company’s reputation.
If you want to discover the full capabilities of our innovative GVD Braille Height, book a demo today and see firsthand the transformative impact it will have on the accuracy, speed, and compliance of your regulated Braille assets.
10 ChatGPT Prompts to Enhance Pharmaceutical Proofreading
Date: April, 2024 | Category: Proofreading | Author: Hana Trokic
With AI, pharmaceutical companies can now streamline the process of analyzing vast amounts of data and documentation, ensuring compliance with regulatory standards and minimizing errors. ChatGPT, for example, with its natural language processing capabilities, empowers regulatory and quality assurance teams in pharma to leverage AI in simple ways that greatly enhance the overall quality of their content revisions.
It can serve as a valuable tool for reviewing and refining regulatory documents by providing real-time feedback and suggestions,enabling efficient analysis of complex regulatory requirements, and ensuring compliance with stringent standards.
By leveraging AI solutions such as ChatGPT, pharmaceutical companies can streamline the documentation revision process, identify potential errors or inconsistencies, and refine language to convey information more clearly and accurately. This not only improves the quality of their documentation but also enhances overall efficiency, ultimately contributing to safer and more reliable healthcare products.
Below, we delve into various ChatGPT prompts that revision teams in the pharmaceutical industry can use to streamline their proofreading efforts, improve accuracy, and ultimately accelerate time to market for vital drugs and medications.
The Difference Between ChatGPT and GPT Pro for Pharmaceutical Proofreading
Before using ChatGPT to help enhance your pharmaceutical proofreading, it is important to understand the differences between ChatGPT, the free version, and GPT Pro, a paid version of the AI tool.
ChatGPT is proficient in understanding and generating human-like text, offering a solid foundation for proofreading tasks, identifying grammatical errors and suggesting stylistic improvements in documents. However, its use case in pharmaceuticals is somewhat limited due to its generality.
GPT Pro builds on ChatGPT’s conversational features with enhanced precision, offers a deeper understanding of pharmaceutical terminology, and the ability to adhere to the stringent regulatory standards of the industry. GPT Pro’s advanced algorithms can navigate the complex language of pharmaceutical documentation such as clinical research papers, drug development reports, and regulatory submissions with a high level of accuracy. This not only improves the efficiency and reliability of proofreading processes but also significantly reduces the risk of costly errors.
What’s more, with the pro version of ChatGPT, users will be able to upload images and documents, a feature that can really aid teams that work with long form documentation and ultimately offer better quality results to specific prompts.
Finally, ChatGPTs knowledge base is more up-to-date, resulting in more accurate answers and results to prompts. ChatGPT was last updated in January 2022, while ChatGPT Pro was updated in April 2023.
While the pharmaceutical proofreading needs of individual teams can vary, it is important to research and choose the best software for your needs to yield the best proofreading results of your critical content.
1. Simplifying Complex Information
Prompt: “Summarize the following document* for a non-specialist audience, highlighting key points and any areas that may require further clarification. Extract specific quotes.”
This prompt helps teams break down complex pharmaceutical documents into simpler summaries, making it easier to identify areas that may be prone to misinterpretation or errors. By focusing on clarity and comprehension, teams can ensure that essential information is accessible to all stakeholders, including regulatory bodies and patients, and also ensure their pharmaceutical proofreading has been heightened.
*Note: You will need access to GPT Pro to upload documents
2. Identify Regulatory Guidelines
Prompt: “Review this file and identify the regulatory guidelines that apply to the document, highlighting the sections.”
With regulations constantly changing and evolving, keeping up with all updates can be difficult and time-consuming. This prompt directs ChatGPT to scan documents for compliance by indicating which specific regulatory guidelines are present in the file. By identifying the guidelines, it will be easier to conduct manual checks of said guidelines to confirm if they are up-to-date, ultimately safeguarding from potential issues that may require attention. It’s a proactive step in mitigating risks associated with regulatory submissions and ultimately improving your pharmaceutical proofreading.
*Note: You will need access to GPT Pro to upload documents
3. Enhancing Document Consistency
Prompt: “Check this document for consistency in terminology, and referencing against the provided style guide.”
Consistency in pharmaceutical documentation ensures clarity and professionalism, reducing the risk of consumer and medical staff misinterpretation. This prompt assists teams in maintaining uniformity throughout a given document such as labeling files or instructions for use improving the overall pharmaceutical proofreading process and subsequently the quality of pharmaceutical products.
4. Detailing of Storage and Handling Instructions
Prompt: “Review storage and handling instructions for detail and clarity, ensuring they are practical and can be easily followed by end-users.”
This prompt helps ensure that instructions for storing and handling medications are clear and easy to follow, which is key to preventing mistakes and ensuring the medicine works as it should. From doctors to patients, it ensures that everyone understands how a pharmaceutical product should be stored and used safely and effectively.
5. Verifying Scientific Data and References
Prompt: “Verify the accuracy of the scientific data and references in this document, flagging any discrepancies or outdated information.”
Accuracy in data and references is non-negotiable in the pharmaceutical industry and regulated industries in general. For pharmaceutical proofreading, this prompt can help teams ensure that all cited studies and data points are current, relevant, and correctly interpreted, increasing the document’s credibility.
6. Ensuring Clear Communication of Risks and Side Effects
Prompt: “Highlight any sections related to drug risks and side effects that may need clearer explanation or more prominent disclosure.”
Effective communication of risks and side effects is crucial in pharmaceuticals for patient safety. This prompt for pharmaceutical proofreading aims to ensure that information on documentation such as drug packaging inserts, patient information leaflets (PILs), and medication guides is presented clearly and prominently, facilitating informed decision-making by healthcare providers and patients alike.
7. Cross-Checking Dosage Instructions
Prompt: “Review the dosage instructions in this document for accuracy and clarity, ensuring they are concise and easily understandable by healthcare professionals.”
This prompt focuses on the critical aspect of medication dosage, aiming to ensure that instructions on documents such as prescribing information, summary of product characteristics (SPC), patient information leaflets (PILs), and emergency use authorizations (EUA) are both accurate and clearly understandable to those administering the drugs.
8. Identifying Potential Ethical Concerns
Prompt: “Scan this document for any potential ethical concerns related to patient privacy, informed consent, or the presentation of clinical trial results.”
Ethical considerations are paramount in pharmaceutical documentation. This prompt helps in pharmaceutical proofreading by proactively identifying sections that might raise ethical issues, ensuring respect for patient rights and integrity in reporting.
9. Enhancing Document Accessibility
Prompt: “Suggest changes to improve the accessibility of this document, including the use of non-technical language, visual aids, and structure for readers with varied abilities.”
Accessibility ensures that information is available to everyone, regardless of their technical background or physical abilities. This prompt for pharmaceutical proofreading encourages the creation of documents that are more inclusive and user-friendly.
10. Optimize for Searchability
Prompt: “Review the document’s layout to improve searchability, including the use of headings, bullet points, and keywords related to the drug’s use and effects.”
Being able to find critical information about a pharmaceutical product quickly is of high importance. This prompt for pharmaceutical proofreading improves document organization, making important drug information like dosages and side effects easier to find and understand quickly. It helps consumers quickly locate the information they need, ensuring safety and efficiency in drug use.
Simple ChatGPT Prompts for Pharmaceutical Proofreading
Simple ChatGPT prompts also offer immense value to revision teams in the pharmaceutical and other regulated industries. They are quick ways to ensure certain aspects of documentation are accurate, compliant, and are overall error-free, consistent and ready for market.
The following short and simple ChatGPT prompts can help heighten pharmaceutical proofreading:
By leveraging AI, even in simple ways like using these simple ChatGPT prompts above, pharmaceutical companies can expect to see vast improvements in their proofreading processes while having an added layer of assurance that their documentation is free from errors and aligns with all regulatory and compliance requirements.
Automated Proofreading for Pharma – A Leading Technological Solution
While ChatGPT is a great tool to use to ensure certain aspects of your documentation is accurate, automated proofreading software is a comprehensive solution that leverages AI technologies to ensure the complete and holistic integrity of critical pharmaceutical and regulatory documentation and is an ideal solution for pharmaceutical proofreading.
Any revision team in pharmaceuticals that deals with extremely sensitive documentation and products where even a minor content error can have detrimental or irreversible consequences can benefit from automated proofreading software.
Much in the same way ChatGPT identifies issues quickly, Verify, conducts comprehensive inspections of regulatory documents in a matter of minutes and produces an annotated report of all differences found, allowing for teams to make appropriate adjustments in record time and ensuring the accuracy, compliance and quality of documents and critical assets.
The software’s diverse capabilities enable teams to effortlessly run a holistic inspection of documents to detect errors, from text, spelling, graphics, barcode, and braille.
This provides teams in the pharmaceutical industry with an added layer of insurance and a sense of confidence, knowing that all errors are being identified, and amended and that only high-quality products are going out to market.
Conclusion
The integration of AI-powered tools like ChatGPT into the regulatory documentation process and for pharmaceutical proofreading represents a significant shift in the way revision teams tackle their proofreading and revision tasks in pharmaceuticals and other regulated industries.
From simplifying complex information, ensuring regulatory compliance, enhancing document consistency, and improving overall clarity and accuracy, these AI solutions are paving the way for new benchmarks in accuracy, efficiency and reliability in healthcare product development and beyond.
As these AI technologies continue to develop and AI applications continue to be refined, proofreading tasks will become increasingly easier and faster leading to safer, more accessible healthcare products.
If you’re ready to take the first steps towards leveraging AI technologies to produce error-free regulatory content, get started with Verify’s automated proofreading software specifically tailored to regulated industries, and begin experiencing the advantages of using cutting-edge technology to proofread your critical content.
The Verify x Esko WebCenter Integration Automates Proofreading and Inspections for Packaging Artwork
Date: March, 2024 | Category: Proofreading | Author: Hana Trokic
The Verify x Esko WebCenter Integration represents a digital shift in the packaging artwork review process.
Verify x Esko WebCenter – An Integration to Unify Your Artwork Management Processes
This integration harmonizes previously siloed systems that did not communicate with each other, which forced artwork, labeling, and prepress managers to constantly move back and forth between systems throughout disjointed packaging artwork processes. As teams need to meet strict deadlines, these disjointed processes resulted in major delays that ultimately hindered go-to-market timelines, team productivity, and even information security.
With the Verify x Esko WebCenter Integration, users can now perform various checks, including text and graphics comparisons, spell check, braille, and barcode inspections, and then seamlessly integrate these inspection reports including annotations back into their workflow with single-click file transfers.
Guarantees Content Security
The Verify x Esko WebCenter Integration changes the way artwork, labeling, and prepress teams operate by putting data security at the forefront of this automation.
The integration not only automates the proofreading process and removes the need for manual file transfers and reviews, it also ensures that all files and their data is being protected. This is due to the closed-loop integration that ensures that all files leaving Esko WebCenter are securely transferred to Verify, prioritizing data security and protecting sensitive information. Through this integration, teams can now have complete confidence that all files are safe, accurate, and up-to-date.
This secure and seamless interaction between systems allows for a smoother, more efficient process from start to finish, providing the right foundations for producing high-quality products while simultaneously giving teams confidence that their sensitive information remains within the protected confines of the integration.
IT and Technology leaders can be assured that their teams are leveraging the latest innovations in automated proofreading while safeguarding files and data against potential threats.
Ensures File Compliance
By operating within the secure framework provided by this integration, teams can now automatically identify errors in labeling and packaging materials. This capability is critical in minimizing the risk of compliance issues, especially for CPG, pharmaceutical, and other regulated industries, where it helps ensure patient and consumer safety.
Through this integration, teams can position themselves as having the highest quality standards on the market, while keeping compliance at the forefront of their operations. With the ability to consistently produce error-free labeling and packaging assets, artwork, labeling and prepress teams can uphold and maintain compliance with the industry’s most stringent regulations. This focus on quality and compliance translates into greater trust and confidence from consumers and regulatory bodies alike.
The Verify x Esko WebCenter Integration empowers teams to not just meet but exceed regulatory requirements, reinforcing their commitment to excellence and safeguarding their organization’s reputation for producing high-quality, compliant products.
Drives Productivity and Collaboration
Artwork, labeling and packaging, as well as prepress teams can experience enhanced productivity through the integration of Verify’s automated proofreading capabilities within Esko’s WebCenter.
With a single-click, Esko WebCenter users can identify potential errors on packaging files in real-time, and address them with the appropriate stakeholders for a swift resolution The ability to catch these errors early in the workflow not only alleviates stress among artwork,graphics, and prepress team members, it also reinforces a higher level of collaboration throughout the process.
As a result of this seamless integration, artwork teams will see major improvements in productivity and efficiency. Through the reduction of time lost to disjointed processes and the enhancement of data integrity, this integration creates a smoother proofreading experience, leading to faster project completion times and heightened productivity
This advancement in packaging artwork management results in effective collaboration and communication within the team.
Gets Products to Market Faster
Speed to market is a success metric that virtually all brands must strive for in our increasingly competitive global economic landscape. Often, being first to market represents a significant monetary and market share advantage for pharmaceutical and CPG companies alike.
With this in mind, labeling and packaging, as well as artwork and prepress teams are constantly working to reach increasingly strict deadlines and while navigating between siloed systems and disjointed processes before this integration, delays to market are almost inevitable.
With the new Verify x Esko WebCenter Integration, automated proofreading tools are just one click away, allowing teams to significantly reduce process bottlenecks and move the needle when it comes to speed to market, thus allowing them to capture more market share and grow their competitive advantage.
The New Standard for Packaging Artwork Reviews and Quality Control
The Verify x Esko WebCenter Integration sets a new standard where technological integration, automation, and collaboration are not just recommended but expected in the world of artwork management, labeling, and prepress. Organizations can now easily embrace and leverage technology to create efficient, secure, and innovative workflows that drive long term success.
Some key features teams can leverage with this new integration include:
How the Verify x Esko WebCenter Integration Works
This integration is impactful yet remarkably simple to use, allowing you to leverage the power of Verify’s automated proofreading and quality control capabilities with just one click from your Esko WebCenter account.
Simply create a new project in Esko WebCenter, choose the desired files to be inspected, and upload them to your project.
From there, just click on the ‘GlobalVision Verify’ button, and your files will be securely transferred to the Verify platform within seconds. In Verify, you can then compare text and graphics to instantly catch all differences between the two files. Once your inspection is complete, you’ll be able to review results and leave comments as you see fit.
Finally, generate an inspection report, which is of course time and date-stamped for ultimate compliance and data integrity. The report will automatically be sent directly to Esko WebCenter and saved, where you will be redirected to carry on with your day-to-day tasks. Back in Esko WebCenter, you’ll also have the option to download the report and look through all annotations, allowing you to make the necessary corrections to your files or simply communicate the changes that are needed with your team.
The Verify x Esko WebCenter Integration: The Future of Packaging Artwork Management
With the Verify x Esko WebCenter Integration, artwork, labeling and prepress teams can expect to experience new highs in their packaging artwork workflows.
The frictionless, automated proofreading processes this integration brings through the ability to check files as they move through the Esko WebCenter workflow, will enable teams to maintain accuracy and compliance by catching potential errors in real-time, alleviating the stress associated with misprints, recalls, and compliance issues while simultaneously boosting productivity and increasing efficiency.
The Verify x Esko WebCenter Integration brings together speed, precision and security into one cohesive solution to address the unique challenges faced by artwork, labeling and prepress teams and empowers them to save time and maintain compliance by automating proofreading throughout their packaging artwork management process.
See how top companies globally are already leveraging GlobalVision’s proofreading and inspection tools from Esko and book your free personalized demo today.
A Quick Guide on How to Compare PDF Files
Date: March, 2024 | Category: Proofreading | Author: Hana Trokic
Today, physical files are becoming less common as digital files slowly replace their use cases and take center stage. Because of this, knowing how to manage these documents efficiently is vital for professionals across various industries.
In pharmaceuticals and in similarly regulated industries, PDFs, in particular, stand out for their universal compatibility and reliability for sharing and archiving important documents. Whether it’s regulatory submissions and documentation, standard operating procedures (SOPs), product information and labels, drug master files (DMFs), quality assurance documents, and more, regulatory professionals utilize the PDF format for its integrity, security, and accessibility features, making it ideal for the documentation needs of these industries.
Having the ability to compare these critical PDF documents accurately is essential and allows for better version control, document revisions, proofreading, and legal and compliance reviews, just to name a few.
Continue reading to learn different methods on how to effectively compare two PDF documents as efficiently as possible.
What PDFs Can You Compare?
In pharmaceuticals and regulatory industries, several types of PDF files are used regularly. Each serve a specific purposes related to documentation, compliance, reporting, and communication.
The use of PDF files in these industries is crucial as they ensure the integrity, security, and accessibility of documents across different operating systems and devices. Here are some common types of PDF files used in these industries:
Key Considerations When Comparing PDFs
Having the ability to compare critical PDF documents accurately is essential to allow for better version control, document revisions, proofreading, and legal and compliance reviews. It also aids in ensuring accuracy and consistency in critical content, minimizing risks of errors that could lead to adverse consequences to a company’s brand or its consumers.
Because of this, comparing PDF files involves more than just spotting textual changes. It’s crucial to be aware of potential layout shifts, graphical updates, and other complex modifications. Knowing the specifics of what you’re looking for will significantly influence the choice of your comparison method and tool and ensure a more focused and effective review process.
When comparing PDFs, consider:
Leverage Online and Built-In PDF Compare Applications
Leveraging online PDF compare tools offers a certain level of convenience and is a quick way to identify limited differences between two PDF documents.
Most online PDF comparison tools work similarly. You upload the two PDF files you wish to compare and after uploading, you initiate the comparison process by clicking the provided compare button or similar. The tool will analyze both documents and highlight the differences between them, though with limited features and capabilities.
The results are usually presented as a side-by-side comparison or a summary report, allowing for quick identification of changes or discrepancies. Due to their limitations, online PDF comparison tools are most useful for professionals who do not need to compare PDFs often, need a quick document comparison, or do not have access to professional PDF editing tools.
Online PDF Compare Tools to Use in 2024
For comparing PDF documents online, several tools are available to help identify differences between two PDF files, though with limited capabilities, features and accuracy. These tools provide online solutions for comparing PDF files, catering to simplified user needs.
Here are some platforms in 2024 you can use to ensure the accuracy of your PDFs:
Adobe Acrobat: is a tool for handling PDF files, offering features for PDF document comparisons. Comparing PDFs in Adobe Acrobat is a straightforward process, designed to help users identify differences between two PDF files quickly, though with limited functionalities.
Draftable: is a free online document comparison tool, allowing for quick PDF comparisons, and highlighting differences within files. It supports a side-by-side view, single-page view, change list, and the ability to export comparisons to PDF format.
Diffchecker: is an online tool designed to compare text, image, and document differences between two files. Its primary function is to highlight the changes in content, making it useful for those who need text comparisons specifically.
PDF24 Tools: is a free online PDF comparison tool that also offers options such as merging, compressing, editing, and splitting PDFs. The tool supports encrypted file transfers and automatic deletion from servers after processing.
Document Comparison Software to Accurately Compare PDF Files
While Adobe Acrobat and online tools are quick solutions to check the accuracy of PDF files, document comparison software provides a heightened layer of functionality and accuracy for those who need to compare PDF files regularly and in greater detail, such as those in pharmaceuticals and other regulated industries.
Document comparison software revolutionizes the way regulatory professionals compare PDF documents by offering advanced functionalities beyond simple online text, image, or file comparisons. This software can detect and highlight nuanced changes between versions of documents, including barcode, braille, color, formatting differences, altered images, and even shifts in document layout.
The software provides enhanced features such as a ‘difference grid’ that shows letter by letter differences, and all differences detected are defined in red boxes making annotations easy to follow and even easier to correct. The intuitive features offered by document comparison software surpasses anything offered by online solutions, making it ideal for revision teams in regulated industries.
An Ideal Solution for Regulated Industries
For regulated industries, where precise document editing, revision, and accuracy are crucial due to strict regulations, guidelines, and compliance, leveraging document comparison software is a must.
Pharma companies and regulated industries can streamline their proofreading and content revision processes, ensuring that document updates are accurately tracked and efficiently communicated. This minimizes the risk of oversight and mitigates the potential of negative consumer and brand consequences associated with errors in documentation.
Verify, the next generation of automated proofreading for regulated industries, is a fully validated application that has been rigorously tested and documented to meet all predefined requirements and specifications, ensuring it performs reliably and consistently as intended.
The software has been meticulously evaluated and its functionality, performance, security, and compliance with relevant standards and regulations is guaranteed as the software fits the needs of end-users and adheres to industry-specific regulatory requirements.
What’s more, Verify is integrated with industry leaders in pharmaceuticals and life sciences such as Veeva Vault and Esko.
A Market-Leading Solution: GlobalVision’s Verify
GlobalVision’s Verify is a cloud-based document comparison and automated proofreading software. It is specifically designed to meet the stringent document requirements of pharmaceutical companies and regulated industries.
It provides a robust platform for comparing PDFs and other essential documents, ensuring accuracy and compliance with regulatory standards. This software is crucial for detecting any discrepancies in text differences, graphics, spelling, barcode, and braille, thereby reducing the risk of costly errors and enhancing quality control processes.
With its precise document comparison and inspection capabilities, Verify supports regulated industries in maintaining high standards of document integrity, making it an ideal solution for regular and rigorous document checks.
Start Comparing PDF Files With Ease
The ability to compare PDF files accurately and efficiently is crucial, particularly in highly regulated industries such as pharmaceuticals. Thankfully, with the right tools and technology, comparing PDF files becomes a straightforward and easy task.
From Adobe Acrobat to online PDF compare tools and, finally, the advanced functionalities of document comparison software like Verify, each solution caters to different needs, whether for casual users requiring quick comparisons or professionals in regulated industries who require greater detail and accuracy in their document comparisons.
Ultimately, understanding how to effectively compare PDF files not only supports compliance but also the proofreading efforts of regulated industries, empowering professionals to maintain high standards of document integrity, streamline their processes, and mitigate risks associated with documentation errors.
If you’re ready to take the first steps towards easing your PDF comparisons and heightening the quality of your critical content, watch a demo of our cloud-based automated proofreading software, Verify, and begin experiencing the advantages of our cutting-edge technology today.